MINUTES

SENIORS OUTDOORS! BOARD MEETING

October 24, 2011

 

Present were:  Betsey Butler, Co-President, Clark Lagow, Co-President; Sandy Hoagland, Secretary; Rich Butler, Outings Chair; David Wright, Circulation; Kate Martin, Hospitality; Becky Rodefer, Programs; Sally Barker, Outgoing SO! Singles Chair; Henry Stoy, Incoming SO! Singles Chair

 

The meeting was called to order at 6:40 pm. The agenda was approved, though we later removed item 7 (Summary of Decisions), as it was already covered in item 3.  The minutes of the previous meeting (July), which had been circulated to Board members prior to the meeting, were approved.

 

1.      Follow up items from previous meeting:  a) Becky will get the projector bulb model # so Bill Cagle can investigate replacement/cost: The projector bulb is still working, but sometimes the projector doesn’t seem to work properly.  It is thought that this might be due to user error.  b) The Trip Bag Coordinator will no longer be responsible for charging radios.  Trip leaders need to be made aware that they need to charge the radios.  c) The club gear that John donated to the club is stored at Lyle’s home, except for the groover, which John has.  Find out if Dorothy has an inventory list with the location where items are stored.  d) John did submit a receipt for the pop-up shelter that he purchased.

 

2.      Treasurer report:  We reviewed the budget for fiscal year 2012.  It was noted again that the contribution to San Juan Mountains Association was paid in the first quarter of FY11/12 instead of last fiscal year.  We discussed a variety of options regarding the holiday party and whether we should cater a portion of it.  Many of us enjoy the pot luck aspect, but it would be helpful to have some additional funds to provide extra meat dishes for this party.  We approved increasing the holiday party expense to $500.  We also approved increasing the expense for supplies from $300 to $500, as was budgeted in 2011.  The budget for treats for the highway clean up was increased from $40 to $80, as this happens twice per year, so this would allow $40 for each event.

 

3.      Grizzly Peak Incident:  Clark explained the details of the Grizzly Peak trip where a hiker got lost after he climbed down the wrong couloir and then was not comfortable climbing back up to find the correct route once he realized his mistake.  We gained some important and useful knowledge as a result of this incident.   Regarding use of the satellite phone and Search and Rescue services, we must know which county we are in to determine which Search and Rescue agency should be called.  In some cases, calling 911 will not put us in touch with the correct county.  In addition, calls made using the satellite phone will likely be very brief (a few minutes), so information needs to be communicated quickly.  We also may want to change our guidelines regarding who carries a radio and whether or not we should always use a designated sweep.  It may be best to regroup periodically and remain in line of sight of the person behind you.  The outings committee will discuss these issues further and make modifications to the procedures, as needed.

 

4.      Recommendations for an award – Betsey reported that Barb Hancock made a recommendation of an award for Lydine Hannula and Chris Wiehage for leading the Wednesday Wanderers.  They have been doing a great job keeping the schedule full of outings weekly all year rounds.  The board approved an award of $50 for Lydine and $40 for Chris.  Betsey recommended an award for Bob Thompson for leading outings weekly throughout the summer.  The board approved a $50 award for Bob.  It was agreed that Sandy should create and maintain a list of past recognition awards, which should be noted in past minutes.  Some people who have already received awards are:

John Martin, Lyle Hancock, Susan Beck-Brown, Barb Hancock, Letha Cagle, and Jack Tischhauser.

 

Committee Reports:

 

  • Hospitality Report:  No report.  

 

  • Outings Report:  Rich reported that the next Outings Committee meeting will be held on November 30th to compile the winter schedule.  Rich will send an email for the leaders meeting.  Rich will make sure the leaders know about charging radios.  We discussed the possibility of asking outing participants to carry their own first aid kits.  Anyone carrying their own would not have to carry the group first aid.  Instead, it was decided that we need to add several items to the group first aid kit, including a sterile water dropper and electrolyte supplements.  Sterile towelettes and sanitary napkins need to be replaced periodically.  The outings committee will rewrite the procedures for leaders.  It has been suggested that we include some of these topics in our monthly meetings:  Safety with regard to rockfall, lightning and avalanches.  The board authorized a subsidy of $10 for those members wishing to attend a first aid class.  The outings committee will revise the leader list, dropping people who have not led in 2 years.  In addition, we have 2 new members who would like to lead future outings.

 

·        Programs:  Becky reported that she and Lani will step down from the Programs Committee effective June 30, 2012.  The 2012 programs will be scheduled prior to that time.  The programs committee thought we may want to consider joining with other organizations like Lifelong Learning for doing monthly programs.  It was noted that we wouldn’t have the opportunity to conduct club business separately if we did that.  Becky indicated that Jane Marie could get a space at Cascade to host the monthly meetings, but the majority of attendees did not express interest in doing that.  Some future speakers may include Teri Martin with SUWA, Bob Kuhnert, Kelvin Kent (author of the Ouray hiking book and others), and someone who could address us regarding joint health.   The Durango Recreation Center has already been reserved for the programs in January – May.  Becky has Durango dollars for 3 more months of program speakers.

 

·        Membership:  As of Oct 31, 2011, current membership is up to 404 members, with 116 SO singles

  

·        Circulation:  David will back up Lyle on web support.  David and/or Lyle will take care of the problem that Clark was having with email bouncing.

 

·        Webmaster:  No report.

 

·        Singles:  Sally announced that she will step down from chairing the Seniors Outdoors Singles, and introduced Henry Stoy, who is her replacement.  Currently they have a busy schedule of events.

 

The next meeting is scheduled for Wednesday, January 25th at 5:30pm and will include a pot luck dinner.  We nominated Bill Cagle as our host for January.

 

The meeting was adjourned at 8:15 pm.

 

Respectfully submitted,

Sandy Hoagland, Secretary

 

SENIORS OUTDOORS!

SUMMARY OF DECISIONS

October 24, 2011

 

 

1.      Becky will get the projector bulb model #, so Bill Cagle can investigate replacement/cost.

 

2.      The Trip Bag Coordinator will not be responsible for charging radios, so trip leaders need to be made aware that they need to charge the radios and satellite phone and chargers will be provided in the trip bags.

 

3.      Rich (?) will get list of gear and location stored from Dorothy, if she has one.

 

4.      Bill will need to update the Budget with changes from this meeting.

 

5.      Sandy will create a list of award recipients based on information from past minutes.

 

6.      The outings committee will update the procedures for leaders, and the leader list (dropping people who have not led for 2 years).

 

7.      David and/or Lyle will take care of the problem that Clark was having with email bouncing.

 

 

Respectfully submitted,

Sandy Hoagland, Secretary