MINUTES

SENIORS OUTDOORS! BOARD MEETING

October 22, 2008

Present were: Bill Cagle, Co-President; David Wright, Co-President; Mary Ann Bryant, Secretary; Dick Reitz, Treasurer; Clark Lagow, Outings Co-Chair; Dorothy Bregar, Outings Co-Chair; Letha Cagle, Hospitality; Carroll Groeger, Circulation; Carol Milliet, SOS Representative; Joan Huntley.

The meeting was called to order at 6:40 pm. Minutes of the previous meeting (July), which had been circulated to Board members, were approved.

Clark Lagow would be the voting member for the Outings Committee at this meeting.

Old Business:

• Summary of Decisions followup: All items have been appropriately followed up as agreed upon.

• Update on liability insurance and legal review: Clark reported that the insurance agent cancelled the policy on October 14 due to the level of risk exposure of outdoor activities. No further word or suggestions has been received from the agent. Carol Milliet questioned if we should review the information compiled several years ago. The issue previously was the excessive cost of coverage. Dick suggested we review that package of information again with regard to the Voluntary Services Act (VSA) and the relevance of proof of negligence. Clark will mail this package to Bill. Dick will check with the attorney, Geoff Craig, regarding testing of the VSA in court, if any. Dick stated that Mr. Craig expects to review our liability waiver in late October. We will wait for his input at that before pursuing further discussions. In the meantime, Mary Ann will contact some other local organizations that participate in outdoor activities and inquire as to their liability coverage/philosophy.

• Update on membership survey: Bill reported information from Barb Hancock. Barb compiled the survey based on all committee heads’ input. Board members completed the survey and identified outstanding issues to Barb. Barb needs to send the survey to Joan Huntley for her to test as an SOS member. Board members who have not yet reviewed the draft cover letter (per Barb’s October 2 email) should do so and return any comments or changes to Bill. It was agreed that Carroll will plan to send the survey out in early November via email and snail mail to the current 37 members without email. We will allow about two weeks for people to return the survey via email, snail mail or the December potluck gathering. Lyle is to send an email reminder out approximately November 15.

Committee Reports:

• Hospitality Report: The only issue currently is the active planning for the Holiday potluck is ongoing.

• Circulation Report: Carroll reported she continues to have significant volunteer problem with little or no response from Committee members.

• Membership Report: Nancy Mead (per David) reported 327 paid members including 86 SOS members as of this date. She did send a reminder out to non-renewed members in September. This is slightly less than this time last year.

• Treasurer Report: Dick distributed the first quarter financial report. We are at 82% of income budget and have spent 12% of our expense budget.

· Program Report: Dick reported that Becky Rodefer has arranged for the Rec Center reservations through May 2009.

· SOS Report: Carol reported that the Singles’ activities are going well. She does an excellent job of reminding people of activities which provides a good turnout.

• Outings Report: Clark reported their next meeting is November 16. Dorothy will conduct the meeting. They will modify carpool fees as needed based on actual future gas costs.

The next meeting is scheduled for Wednesday, January 28, 2009, at 5:30pm and will include a potluck dinner. Location will be at Carroll Groeger’s home.

Clark motioned to adjourn; Carroll seconded; the motion was carried. The meeting was adjourned at 7:45 pm.

Respectfully submitted,

Mary Ann Bryant, Secretary