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MINUTES SENIORS OUTDOORS! BOARD MEETING April 27, 2011 Present were: Betsey Butler, Co-President; Bill Cagle, Treasurer; Mary Ann Bryant, Secretary; Dorothy Bregar, Outings Chair; Mary Handrick, Programs; David Wright, Circulation; Kate Martin, Hospitality; and Lyle Hancock, Webmaster. The meeting was called to order at 7:10 pm. The agenda was approved. The minutes of the previous meeting (February), which had been circulated to Board members, were approved. 1. Follow up items from previous meeting: a) Bill will pursue information related to a cabin rental/lease for member use. b) Clark will confirm if Sandy Newman is available to present a mushroom talk in August. c) Mary Handrick will email Becky to be sure Becky sends the Rec Center room rental receipt to Bill Cagle for the financial records. d) It was noted that Betsey purchased three 2-liter coffee carafes for SO! meetings. Barb Hancock is to make sure updated coffee-making/hosting instructions are provided to the meeting hosts and Mary Ann Bryant for the Procedure Manual. e) Mary Handrick will follow up with Becky regarding the status of the projector bulb model # for Bill Cagle to investigate replacement/cost. 2. Treasurer report: Bill presented our third-quarter financial report. Our revenue is 104% of budget and our expenses are at 67% of budget for year-to-date. The Board agreed that Bill will contact Committee Chairs for input to next fiscal year’s budget for presentation of a draft budget at the July Board meeting. 3. Board open positions: The Board was pleased to have Sandy Hoagland volunteer to serve as Secretary beginning in July 2011. Sandy will replace Mary Ann Bryant. A replacement for Dorothy Bregar, as Outings Committee Chair, is still pending. Dorothy will follow up with a couple of members willing to serve in this role. 4. New Business: Mary Ann will coordinate the annual update of the Procedure Manual and the Member Information documents. She will seek Board and volunteer input in June for completion by the July Board meeting. Mary Handrick questioned if the club has any restriction on donations to charitable organizations. She stated the Red Cross is in need of water donations. The Board agreed not to add this organization to others that we already support. Committee Reports:
· Programs: Mary presented the schedule of speakers through the end of 2011. We agreed it would be helpful to encourage more SO! members to do presentations of their own outdoor experience and trips. · Membership: No report. · Circulation: No report. · Webmaster: Lyle reported that David Wright is learning the website operation. The Board agreed that Lyle will add the full Procedure Manual document to the website. Mary Ann will email the current document to Lyle. · Singles: No report. The next meeting is scheduled for Wednesday, July 27, 2011 at 5:30pm and will include a potluck dinner. Location will be at Clark Lagow’s home. The meeting was adjourned at 8:55 pm. Respectfully submitted, Mary Ann Bryant, Secretary SUMMARY OF
DECISIONS April 27, 2011 1. Bill will pursue information related to a cabin rental/lease for member use. 2. Clark will confirm if Sandy Newman is available to present a mushroom talk in August. 3. Mary Handrick will email Becky to be sure Becky sends the Rec Center room rental receipt to Bill Cagle for the financial records. 4. Barb Hancock is to make sure updated coffee-making/hosting instructions are provided to the meeting hosts and Mary Ann Bryant for the Procedure Manual. 5. Mary Handrick will follow up with Becky regarding the status of the projector bulb model # for Bill Cagle to investigate replacement/cost.
6. The Board agreed that Bill will contact Committee Chairs for input to next fiscal year’s budget for presentation of a draft budget at the July Board meeting. 7. Sandy Hoagland will replace Mary Ann Bryant as Secretary starting is July 2011. Dorothy will follow up with a couple of members willing to serve in the role of Outings Committee Chair. 8. Mary Ann will coordinate the annual update of the Procedure Manual and the Member Information documents. She will seek Board and volunteer input in June for completion by the July Board meeting. 9. The Board agreed not to add any more charitable organizations to the list of those we already support. 10. The Board supports the purchase of a meat dish for each potluck. Kate will discuss this with the Committee. If the Committee provides a meat dish, Kate will provide this cost to Bill for next year’s budget. 11. It was agreed that the sign-up sheet for coffee-making will be passed around at monthly meetings for next year’s schedule. 12. Dorothy will create a new list of outing equipment that will be added to the Procedure Manual. Dorothy will meet with outing leaders May 18 to review leader guidelines. She will also discuss with them their level of interest in obtaining first aid training and how the Club can assist with that. 13. The Board agreed that Lyle will add the full Procedure Manual document to the website. Mary Ann will email the current document to Lyle. Respectfully submitted, Mary Ann Bryant, Secretary |